Knowledge Librarian for Growing Research Library in Notion

Knowledge Librarian for a Growing Research Library in Notion

**Summary**

Our foundation is building research-based tools and content, and we produce documents quickly: research summaries, product specs, decision records, and drafts of drafts. We want this growing library to stay findable, current, and trustworthy. We're looking for someone who gets real satisfaction from putting each document in its right place, naming it consistently, and keeping the record straight.

**The work**

- Work with AI systems to file every document correctly: one home, consistent titles, version numbers and dates, and a clear status (draft, current, superseded)

- Maintain our Conversation Decision Logs (CDLs), short numbered records of what we decided mostly created by AI, when, and why, plus the index that keeps them in order

- Keep changelogs so anyone can see what changed between versions and why

- Own the catalog: tags, a controlled vocabulary, cross-links, and a one-page guide to how the library is organized

- Run regular tidy-ups to catch duplicates, retire outdated drafts, fix broken links, and flag gaps

- Use AI to speed up summarizing, tagging, and filing, and check its work

**Must have**

- Background in library science, archives, records management, or knowledge management, or the instincts of someone who should have one

- Hands-on Notion experience preferred (databases, properties, relations, templates)

- Naming conventions, version control, and controlled vocabularies feel satisfying to you, not like chores

- Clear, plain writing; you can explain the system to a busy colleague in two sentences

- Reliable and self-directed with a steady, recurring workload

**Nice to have**

- Experience with metadata schemes or taxonomies (Dublin Core, SKOS, or similar)

- Comfort working alongside researchers and product people in an early-stage setting

- Interest in education, health, or well-being

Back to blog

Other Jobs To Apply

Common Interview Questions And Answers

1. HOW DO YOU PLAN YOUR DAY?

This is what this question poses: When do you focus and start working seriously? What are the hours you work optimally? Are you a night owl? A morning bird? Remote teams can be made up of people working on different shifts and around the world, so you won't necessarily be stuck in the 9-5 schedule if it's not for you...

2. HOW DO YOU USE THE DIFFERENT COMMUNICATION TOOLS IN DIFFERENT SITUATIONS?

When you're working on a remote team, there's no way to chat in the hallway between meetings or catch up on the latest project during an office carpool. Therefore, virtual communication will be absolutely essential to get your work done...

3. WHAT IS "WORKING REMOTE" REALLY FOR YOU?

Many people want to work remotely because of the flexibility it allows. You can work anywhere and at any time of the day...

4. WHAT DO YOU NEED IN YOUR PHYSICAL WORKSPACE TO SUCCEED IN YOUR WORK?

With this question, companies are looking to see what equipment they may need to provide you with and to verify how aware you are of what remote working could mean for you physically and logistically...

5. HOW DO YOU PROCESS INFORMATION?

Several years ago, I was working in a team to plan a big event. My supervisor made us all work as a team before the big day. One of our activities has been to find out how each of us processes information...

6. HOW DO YOU MANAGE THE CALENDAR AND THE PROGRAM? WHICH APPLICATIONS / SYSTEM DO YOU USE?

Or you may receive even more specific questions, such as: What's on your calendar? Do you plan blocks of time to do certain types of work? Do you have an open calendar that everyone can see?...

7. HOW DO YOU ORGANIZE FILES, LINKS, AND TABS ON YOUR COMPUTER?

Just like your schedule, how you track files and other information is very important. After all, everything is digital!...

8. HOW TO PRIORITIZE WORK?

The day I watched Marie Forleo's film separating the important from the urgent, my life changed. Not all remote jobs start fast, but most of them are...

9. HOW DO YOU PREPARE FOR A MEETING AND PREPARE A MEETING? WHAT DO YOU SEE HAPPENING DURING THE MEETING?

Just as communication is essential when working remotely, so is organization. Because you won't have those opportunities in the elevator or a casual conversation in the lunchroom, you should take advantage of the little time you have in a video or phone conference...

10. HOW DO YOU USE TECHNOLOGY ON A DAILY BASIS, IN YOUR WORK AND FOR YOUR PLEASURE?

This is a great question because it shows your comfort level with technology, which is very important for a remote worker because you will be working with technology over time...