[Remote] WFM Capacity & Analytics Planner

Note: The job is a remote job and is open to candidates in USA. Gusto provides payroll, health insurance, retirement, and HR solutions for small businesses. The company is seeking a senior workforce management planner to design and scale AI-powered forecasting and capacity planning systems, build data pipelines and governance frameworks, and guide staffing, scheduling, and intraday operations. The role also leads cross-functional initiatives, monitors operational risks, and translates workforce data into actionable recommendations.


Responsibilities

  • Use AI to identify demand shifts, seasonal patterns, and emerging workforce risks before they impact operations
  • Connect AI-generated insights to operational decisions across staffing, scheduling, and capacity planning
  • Develop and maintain capacity plans, providing recommendations on hiring, staffing, and efficiency improvements for our CX teams
  • Participate in an on-call PagerDuty rotation to monitor and respond to real-time alerts — including system outages, service level breaches, and routing failures — ensuring rapid escalation and resolution during off-hours incidents
  • Design scalable AI-enabled WFM workflows across forecasting, scheduling, and intraday functions
  • Build and maintain AI-powered WFM data pipelines that integrate multiple data sources (volume, AHT, shrinkage) to enable predictive and near-real-time insights
  • Continuously monitor and adjust forecasts using AI-driven models and traditional methods as demand evolves
  • Design governance frameworks for AI-enabled WFM workflows, including monitoring, validation, and escalation processes
  • Partner with Legal, Data, and Product to ensure AI implementations meet organizational standards and compliance requirements
  • Lead cross-functional AI initiatives for WFM, influencing how teams across the organization use AI in planning and operations
  • Facilitate stakeholder meetings on forecasting, capacity planning, and AI adoption progress as member and facilitator aligned to the Operational Rhythm Meeting structure
  • Identify potential risks to workforce capacity and proactively devise contingency plans
  • Collaborate with stakeholders to implement risk mitigation strategies
  • Evaluate and recommend process enhancements to boost efficiency and capacity utilization
  • Analyze data to identify gaps and opportunities within the CX organization

Skills

  • AI fluency required: Demonstrated ability to adopt and operationalize AI tools in a WFM or contact center context; designing or implementing AI/ML-powered forecasting, automation, or analytics workflows. Gusto is an AI-forward company and active AI use is expected daily
  • Strong analytical and data visualization skills; demonstrated experience building dashboards and interactive reporting tools to surface WFM insights for operations and leadership; demonstrated analytical skills in volume forecasting, employee workloads, and staffing optimization
  • Excellent judgment, communication, and problem-solving skills — able to translate complex data into clear, actionable recommendations for stakeholders at all levels
  • Bachelor's degree or equivalent experience
  • 7+ years in a capacity planning and forecasting role
  • Demonstrated ability to lead cross-functional initiatives and influence planning and operations practices across teams
  • Experience building or managing data pipelines that integrate multiple WFM data sources (volume, AHT, shrinkage, scheduling)
  • Proficiency in data modeling, statistical analysis, and data visualization
  • Experience in a high-volume, fast-paced contact center environment
  • Experience with BPOs
  • Familiarity with AI governance concepts including model monitoring, validation, and responsible AI practices
  • When approved to work from a location other than a Gusto office, a secure, reliable, and consistent internet connection is required
  • Familiarity with COPC, ICMI, and/or SWPP standards is a plus

Benefits

  • All full-time employees receive benefits and equity (RSUs).
  • When approved to work from a location other than a Gusto office, employees may work from that location.

Company Overview

  • Gusto is an HR and payroll platform that simplifies complex tasks, empowering businesses to focus on what matters most. It was founded in 2011, and is headquartered in San Francisco, California, USA, with a workforce of 1001-5000 employees. Its website is https://www.gusto.com.

    • Company H1B Sponsorship

  • Gusto has a track record of offering H1B sponsorships, with 13 in 2026, 49 in 2025, 54 in 2024, 19 in 2023, 37 in 2022, 24 in 2021. Please note that this does not guarantee sponsorship for this specific role.

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